Private aviation is a powerful tool, buying back your most valuable asset: time. But a single overlooked detail—an incorrect document or a last-minute itinerary change—can quickly turn efficiency into chaos. A smooth journey doesn't happen by accident; it happens by design. This charter jet checklist is your blueprint for a flawless trip. We'll walk through the key details, from optimizing your arrival and itinerary to handling currency, ensuring your travel is as seamless and productive as you need it to be.
The allure of private aviation is undeniable. It means skipping long security lines, creating a travel schedule that revolves around you, and enjoying complete privacy in the cabin. It’s about transforming travel from a logistical hurdle into a seamless part of your experience. For many business leaders and families, the decision to fly private isn't just about luxury; it's a practical choice that buys back their most valuable asset: time. When you can attend meetings in two different cities on the same day or get your family to a vacation destination without the stress of commercial airport hubs, the value becomes crystal clear. It’s a shift from simply booking a flight to designing your ideal travel day.
Of course, a primary consideration is the cost. Understanding the financial side of private aviation is the first step in determining if it’s a sustainable choice for your travel needs. The cost of a private charter depends on several factors, including the size of the aircraft, the length of the trip, and how far in advance you book. While the price per seat is higher than a commercial first-class ticket, the benefits of efficiency, flexibility, and a personalized environment often justify the investment for those who fly frequently. Before you can decide if the service is right for you, it helps to have a clear picture of the typical financial profile of those who regularly charter private jets.
So, let's talk numbers. While there's no single requirement, industry data provides a general benchmark. To comfortably afford private jet travel, experts suggest a household income of at least seven figures and a net worth of around $25 million or more. Hourly charter rates can range from $2,000 to over $14,000, a price that typically covers the aircraft, crew, and fuel. While this is significantly more than a commercial flight, the cost reflects the exclusive access and on-demand service you receive. For individuals and businesses operating at this level, the unparalleled convenience and time savings often represent a direct return on investment. It becomes a logical and valuable tool for maximizing efficiency, whether for multi-city business trips or creating stress-free personal travel experiences.
Business or personal plans may dictate where your next charter will take you, but there are still several choices to make when it comes to arriving at your destination. If you’re planning a getaway, it’s worth considering how seasonal weather could come into play before you finalize your plans. Escapes to warmer weather or the ski slopes can be great in winter, but be careful when planning around hurricane season or busy weeks for ski tourism. Big-name sports and other events are also popular charter destinations so you can avoid the large crowds of inbound commercial flights.
Flying private also offers the ability to choose airports that traditional commercial flights may not service. Rather than dealing with the hassle and traffic of large and crowded airports, smaller charter jets can access executive airports and other spots that may even be more convenient or closer to your final destination. Before locking in your itinerary, ensure you've checked for alternatives like these.
Should you plan to visit multiple cities, consider the cost-saving arrangements of an “open jaw” itinerary. You might arrive at one city, travel from there to a second destination (on your own) within the region, and then finally fly home from that location, rather than returning to the original arrival point. This can make a lot of sense in international regions with a lot of public transportation, like much of Europe, since it can save money on connecting flights.
Whether you own your own private aircraft or hire one as needed, you'll need to take care in choosing a charter agency to work with for storage, maintenance, and other services, in addition to rentals. The right aviation partner will offer a combination of a reliable itinerary and the flexibility to adjust smoothly, should there be unexpected changes in plans.
A suitable aircraft is also a key part of the equation. Your jet must comfortably accommodate your group and provide sufficient range to get where you’re going, but fuel efficiency is always desirable as well. A variety of features and amenities may be available, from specific entertainment centers to a full galley, sleeping accommodations, a personalized in-flight menu, and more. Some of these will depend upon the choice of airframe. Inquire with your charter company for more detailed information and specs on the wide variety of charter aircraft you can choose from, for trips both short and long.
Our experienced staff at Hangar 7 are ready to help you find the ideal option, including any onboard amenities you'd like to enjoy on your flight. As important as selecting the right plane is finding a reliable, highly-trained crew to operate it. This is straightforward with a trusted charter company, which provides not only certified pilots but skilled and friendly cabin attendants for a comfortable and convenient flight.
The most significant factor influencing the cost of a private jet charter is the hourly rate of the aircraft itself. This rate can range from about $2,000 per hour for a smaller turboprop to over $14,000 per hour for a large, long-range executive jet. The right aircraft for your trip depends on the number of passengers, the distance you're traveling, and the level of comfort you desire. A larger jet offers more space and amenities but comes with a higher hourly cost due to its size and fuel consumption. Reviewing a charter company's fleet is a great first step to understanding which aircraft category aligns with your specific travel needs and budget.
While the hourly rate covers the core components of your flight—the aircraft, crew, insurance, and a standard amount of fuel—it's not the final number on your invoice. Think of the hourly rate as the base price. On top of that, you'll have a few additional mandatory costs that are standard across the industry. These aren't hidden fees, but rather necessary expenses associated with air travel, such as taxes and operational charges. A transparent charter provider will always break these down for you in your quote, so you have a clear picture of the total investment before you commit to the flight.
Just like with commercial flights, taxes and fees are an unavoidable part of private aviation. For any flight within the United States, you can expect to pay a 7.5% Federal Excise Tax (FET) on the charter cost. If your journey takes you abroad, international fees come into play. These can range from a few hundred to several thousand dollars and cover things like customs processing, immigration services, and international landing permits. These fees vary widely depending on the country you're visiting, so it's important to have your charter specialist outline these costs for you during the planning phase of your international trip.
Two other standard charges to be aware of are positioning fees and daily minimums. A positioning fee, sometimes called a ferry fee, covers the cost of flying the aircraft from its home base to your departure airport. This is only charged if the plane isn't already located where your trip begins. Additionally, operators have a daily minimum flight time, typically around two hours. This means that even if your flight is only 90 minutes long, you will be billed for the two-hour minimum. This policy ensures that the operational costs of preparing the aircraft for a full day are covered.
Beyond the standard costs, you have the flexibility to customize your flight with a variety of optional services and amenities. These variable expenses allow you to tailor the experience to your exact preferences. For instance, while standard snacks and beverages are usually included, you can request premium catering with a multi-course meal from your favorite restaurant, which could cost between $600 and $1,000 for a group of four. Another common add-on is high-speed Wi-Fi, which is perfect for staying productive or entertained in the air. These services are priced separately, giving you control over the final cost of your charter.
Your flight crew, typically consisting of two highly-trained pilots, is essential for a safe and smooth journey, and their compensation is included in the hourly rate. However, if your itinerary requires the crew to stay overnight, you will be responsible for their accommodation and meal expenses. Another potential cost is aircraft de-icing, which is a necessary safety measure when flying in cold weather. While standard onboard services are part of your charter, any special requests beyond the basics can be arranged. Working with a trusted charter provider ensures all these details are handled seamlessly for a comfortable and worry-free flight.
While private jet travel is a premium service, there are smart ways to make it more economical without sacrificing quality or safety. The key is often a combination of flexibility and advance planning. By being strategic about when and how you book, you can find opportunities that significantly reduce the overall cost of your trip. Understanding these options allows you to make informed decisions that align with both your travel goals and your budget. Let's look at a couple of the most effective strategies for securing a better rate on your next private flight.
One of the best ways to save on a private charter is by booking an "empty leg" flight. These are one-way flights that occur when a jet needs to return to its home base or fly to another airport to pick up its next set of passengers. Since the plane would otherwise be flying empty, operators offer these routes at a substantial discount—often up to 75% off the standard charter price. This is an incredible value, but it requires flexibility, as you'll need to align your travel plans with a pre-determined route and schedule. You can often find a list of available empty legs on a charter company's website.
It might sound simple, but one of the most effective ways to get a better price and more aircraft options is to plan your trip ahead of time. Booking a charter one to two months in advance generally gives you the best selection of available jets at more competitive rates. Last-minute requests can often be accommodated, but they typically come at a premium because aircraft availability is much more limited. By giving yourself a longer planning window, you not only secure a better price but also have more time to coordinate details like catering and ground transportation, ensuring every aspect of your journey is perfectly arranged.
Your safety is the absolute top priority in private aviation. While the industry has an outstanding safety record, not all charter providers operate at the same high standard. Taking the time to properly vet your charter company is one of the most important steps you can take to ensure a smooth and secure journey. It gives you peace of mind knowing you’re flying with a provider that prioritizes your well-being above all else. A truly professional operator will welcome your questions and be transparent about their safety protocols, credentials, and crew qualifications. Think of it as doing your due diligence—a simple process that confirms you’ve placed your trust in the right hands.
The first thing to understand is that legal charter operations in the United States are governed by strict federal regulations. Any company you consider flying with must hold an FAA Part 135 certification. This isn't just a piece of paper; it's a rigorous standard that dictates everything from aircraft maintenance schedules and operational protocols to flight crew training and rest requirements. It’s the baseline for safe, legal private charter. A company that cannot immediately prove its Part 135 status should not be considered. Reputable providers view these regulations as the minimum standard and often implement their own even more stringent safety management systems to create a culture of safety that permeates every aspect of their operation.
Beyond the essential FAA certification, you can verify a company’s commitment to safety by checking their credentials. Don't hesitate to ask the operator for a copy of their Air Carrier or Operating Certificate to confirm they are legally authorized to conduct charter flights. Furthermore, look for third-party safety ratings from respected auditors like ARGUS and Wyvern. These organizations conduct in-depth evaluations of a charter operator's safety history, maintenance practices, and company culture. Achieving a high rating from them is a clear indicator that a provider goes above and beyond regulatory requirements. A transparent company will be proud to share these credentials with you, as they represent a significant investment in safety and operational excellence.
The aircraft is only as safe as the crew flying it. Your pilots should hold multiple licenses and have a specific "type rating" for the exact aircraft you'll be flying in. They also undergo extensive and recurrent training, including simulator sessions and regular proficiency checks, to ensure they are prepared for any situation. It is completely reasonable to inquire about your crew's flight hours and experience. A professional charter provider will gladly provide this information. For most private jet flights, the industry standard is to have two pilots in the cockpit. This ensures redundancy and an extra layer of safety, allowing one pilot to manage flight controls while the other handles communications and navigation, creating a secure and well-managed flight environment.
Your choice of charter operator is the foundation of your entire travel experience. The best partner provides more than just a plane; they offer peace of mind. Look for an operator with a proven track record of both reliability and flexibility. Reliability means you can count on a meticulously maintained aircraft and a crew that adheres to the highest safety standards, ensuring your itinerary runs exactly as planned. Flexibility is just as crucial, as it allows your travel plans to adapt to you, not the other way around. The right aviation partner will offer a combination of a reliable itinerary and the ability to adjust smoothly should there be unexpected changes, making your charter experience seamless from start to finish.
Once you have a trusted operator, you can focus on the details that make a flight truly exceptional. Before you book, take a moment to create a wishlist of amenities. It’s helpful to divide your list into two categories: essential items and nice-to-have extras. For a business trip, a must-have might be high-speed Wi-Fi, while a family vacation might require a specific entertainment system or sleeping configurations for a long-haul flight. Other considerations could include custom catering, pet accommodations, or a fully equipped galley. Sharing this list with your charter specialist allows them to select an aircraft from their fleet that perfectly aligns with your needs, ensuring your comfort and convenience while in the air.
Choosing the right aircraft is a key part of the equation. The ideal jet must comfortably accommodate your group and all your luggage—whether that’s suitcases, golf clubs, or ski equipment—while also having sufficient range to reach your destination without extra stops. It’s a balance of size, capability, and efficiency. A light jet might be perfect for a short regional flight with a few passengers, while a heavy jet is better suited for a transatlantic journey with a larger group. Discussing your passenger count, luggage requirements, and trip distance with your charter provider will help them recommend the most suitable and cost-effective options for your specific mission.
Once you have a general idea of your trip, the next step is to share the specifics with your charter provider. This is the foundation for building your perfect flight experience. You’ll need to provide your departure and destination cities, including any planned stops along the way. Be sure to mention your preferred travel dates and note if they are flexible, as this can sometimes open up more options or better pricing. You should also include the number of passengers in your party and any special requests, such as needing specific ground transportation arranged upon arrival. The more detail you can provide upfront when you request a charter, the more accurate and tailored your initial quote will be.
After you book your flight, you’ll typically be connected with a dedicated flight concierge or charter specialist. Think of this person as your personal trip coordinator, whose entire focus is ensuring your journey is seamless from start to finish. They are your single point of contact for any questions, updates, or last-minute adjustments. Need to change a passenger's name, request specific catering, or confirm your car service? Your concierge handles it all. At Hangar 7, our team takes on this role, managing every detail so you can simply look forward to your flight without worrying about the logistics. It’s this level of personalized service that truly defines the private charter experience.
Before you finalize everything, take a moment to carefully review your charter agreement. This document is key to ensuring there are no surprises down the line. A reputable operator will provide a clear, itemized quote that details all costs, including flight time, taxes, and any additional fees for services like de-icing or international permits. This is your opportunity to confirm that everything you discussed is included and that you understand the terms. It’s also a good final check to ensure the company holds the proper certifications and adheres to the highest safety standards, giving you complete peace of mind as you prepare for your trip.
A little planning goes a long way in making your trip seamless. If you’re flying for leisure, it’s wise to consider seasonal weather patterns before you book. This helps you avoid things like hurricane season or plan for the best ski conditions. One of the greatest advantages of private travel is the ability to choose your airport. You can often select a private executive airport that’s closer to your final destination and free from the crowds and delays of major commercial hubs. For multi-city journeys, you might also consider an “open jaw” flight. This means you fly into one city and depart from another, giving you the freedom to travel between the two on your own schedule, which is especially convenient in regions with great ground transportation.
While private jets don’t have the same strict luggage rules as commercial airlines, it’s still important to pack smart. In your carry-on, keep your essentials with you in the cabin, like a hard case for your laptop and a good pair of noise-canceling headphones. When it comes to larger bags, the amount of luggage a plane can hold depends entirely on the aircraft. A good rule of thumb is about two large suitcases per passenger, but it’s always best to confirm. You can explore different aircraft sizes and their capacities on our fleet page to find the perfect match for your trip. For your flight attire, think business-casual. Choose an outfit that is comfortable enough for the flight but still polished and professional, ensuring you arrive at your destination feeling refreshed and ready to go.
International travel means you'll need your passport as well as any physical visa paperwork your destination may require. Hangar 7's skilled crew can help simplify the arrival process with their extensive knowledge of international regulations and customs. In addition, packing appropriately is also critical. Ensure you have a sufficient supply of any necessary medication, cash or credit cards that will work in your destination, and appropriate clothing for the varied weather you may encounter. However, with plenty of space for your luggage and personal items, there's room to bring some extra options too.
Before you can even think about packing, let’s cover the non-negotiables. Double-check that your passport is valid for at least six months beyond your planned return date, as this is a requirement for many countries. Next, confirm if your destination requires a visa for entry. This process can sometimes take weeks, so it’s best to get started early. While handling international regulations can feel complex, the skilled crew at Hangar 7 can help simplify the arrival process with their extensive knowledge of customs and entry requirements. It’s also wise to check for any recommended vaccinations or health advisories for your destination and ensure you have an adequate supply of any personal medications for your trip.
A quick call to your bank and credit card companies can save you a major headache. Notify them of your travel dates and destination to prevent them from flagging your international purchases as fraudulent and freezing your accounts. It’s also a good idea to carry more than one payment method and have some local currency on hand for smaller shops or tips. For staying connected, check with your mobile provider about their international roaming plans. To avoid surprise charges, you might consider purchasing a local SIM card upon arrival or setting up an eSIM before you leave, which can be a more cost-effective way to get data abroad.
A quick look at the seasonal climate of your destination will help you pack appropriately, ensuring you’re comfortable whether you’re attending business meetings or exploring the local scenery. Beyond the weather, taking a few minutes to research local customs and etiquette is a sign of a thoughtful traveler. Understanding simple traditions, appropriate dress for certain venues, or basic greetings can enrich your experience and show respect for the culture you’re visiting. This small step helps you connect more authentically with your destination and avoid any unintentional missteps, making your trip smoother and more enjoyable. You can find reliable, country-specific information on the U.S. Department of State website.
Instead of a major commercial terminal, you’ll arrive at a private facility called a Fixed Base Operator, or FBO. These exclusive terminals are designed for efficiency and privacy, so you can skip the long security lines and crowded waiting areas. In many cases, you can be driven directly onto the tarmac, stepping out of your car and onto the aircraft in minutes. This streamlined process eliminates typical airport stress and respects your time. The entire experience is built around your schedule, making your private charter the most convenient way to begin your journey.
The cabin is your personal space to use as you see fit. It can serve as a functional office in the sky, perfect for confidential meetings or finishing a presentation without interruption. When it’s time to relax, your seat often converts into a comfortable, nearly flat bed. With plush blankets and a quiet environment, you can take a restorative nap and arrive feeling refreshed. The specific amenities vary across our diverse fleet, allowing you to choose an aircraft that perfectly matches your work or relaxation needs for the flight.
A few simple practices can help you feel your best upon arrival. Staying hydrated is key, so be sure to drink plenty of water. For an extra edge against fatigue from the cabin altitude, consider adding an electrolyte powder to your water bottle. It’s also a good idea to move around when you can. Standing up to stretch your back and shoulders every 90 minutes or so helps keep your circulation flowing and prevents stiffness, ensuring you step off the plane feeling energized and prepared for your day ahead.
The convenience continues long after the plane has landed. Forget about waiting at baggage claim or standing in long customs lines. As soon as you deplane, your pre-arranged ground transportation will be waiting for you directly on the tarmac. Your luggage is transferred immediately from the aircraft to your vehicle, allowing you to proceed to your destination without delay. This seamless transition from air to ground is a core part of the private travel experience. This level of service is a standard you can expect with professional aircraft management.
Never forget the biggest benefit of flying private — avoiding the hassle and stress of commercial travel. Once you've taken care of the other items on your checklist, there's only one left, which is to put up your feet and enjoy a relaxing flight. However, it never hurts to review your "jetiquette" before you depart.
Let Hangar 7 Aviation whisk you to your international destination. We’re here to make sure you arrive rested, refreshed, and ready for work or play. Book now and plan your trip with the confidence of a charter company that is ready for anything.
What's the real difference between flying private and commercial first class? While both offer a premium experience, the core difference is control over your time and environment. Flying private means the airport experience is entirely different; you arrive at a private terminal, often called an FBO, and can board the aircraft within minutes. The schedule is built around you, not the other way around. In the air, the cabin is your own confidential space for work or relaxation, without any other passengers. It transforms travel from a public process into a personalized service.
I've heard about "empty leg" flights. Are they a good option? They can be a fantastic way to experience private travel at a significant discount. An empty leg is a one-way flight that a jet needs to make to reposition for its next scheduled trip. Because the plane would otherwise be flying empty, operators offer these specific routes at a reduced price. The trade-off is a lack of flexibility; you have to match your travel plans to the jet's pre-determined schedule and destination. If your plans align, it's an incredible value.
How much notice do I need to give to book a charter flight? While we can often accommodate requests with just a few hours' notice, planning ahead is always your best bet. Booking your trip one to two months in advance typically gives you the widest selection of aircraft and more competitive pricing. A longer planning window also gives your flight concierge more time to arrange every detail to your liking, from specific catering to complex ground transportation.
What are the most important things to check to ensure a charter company is safe? Your safety is paramount, and there are a couple of key credentials you should always verify. First, ensure the operator holds an FAA Part 135 certificate, which is the legal requirement for conducting charter flights in the U.S. and governs strict operational and maintenance standards. Second, look for third-party safety ratings from auditors like ARGUS or Wyvern. These independent audits confirm that a provider exceeds the minimum government regulations, demonstrating a deep commitment to safety.
Besides the hourly rate, what other costs should I expect? A transparent quote will always break down the total cost for you. Beyond the aircraft's hourly rate, you should expect to see a few standard items. These include a 7.5% Federal Excise Tax for domestic flights, landing and handling fees at the airports, and any crew overnight expenses if your itinerary requires them. If the aircraft isn't based at your departure airport, a positioning fee may also apply. A good provider will explain every line item so you have a clear picture of the investment.